Help Center

Business Trip Buddy gives you the tools to track your trips quickly and easily from any web-enabled device. Follow the links below and you'll be using Business Trip Buddy in no time at all.

List My Trips


You can view a list of your trips by clicking the "My Trips" button or menu option.

NOTE: You must be logged in to access the "My Trips" function.




All Active trips will be displayed along with information such as trip name, address, dates, and contact details.


From here you can perform a host of functions such as:



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Add a Trip Manually


You can add a new trip by clicking the "Add New Trip" button on the My Trips screen.


Then enter your trip information and click Save when you're done.





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Add a Trip by Email


With Business Trip Buddy, there's no need to manually enter your trips or trip details. Just forward your travel confirmation documents (airline, hotel, and rental car) to trips@businesstripbuddy.com and we'll do the rest!





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View Trip Details


Trip details include everything related to your trip itinerary: trip name, dates, contact info, flights, hotels, rental cars, and expenses. You can view trip details by clicking the button from the My Trips screen.


From here you can perform a host of functions such as adding, editing, deleting, mapping, and expensing trip details.





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Edit


You can edit trips, flights, hotel stays, rental cars, and expenses by clicking the button to the left of the item you want to edit.





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Delete


You can delete trips, flights, hotel stays, rental cars, and expenses by clicking the button to the left of the item you want to delete.






WARNING: A deleted record cannot be restored.

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Add to Calendar


You can add trips and flights to your calendar by clicking the button to the left of the item you want to add to your calendar.




When you click a calendar button, Business Trip Buddy creates an .ics calendar event file, which is compatible with Outlook, Google Calendar, Mac OS X Calendar, and others.

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Map


You can map to trips, airports, hotels, and rental car agencies by clicking the button to the left of the item you want to map to.






When you click a map button, Business Trip Buddy launches Google Maps with your selected address.



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Uber® (Phone only)


Now you can launch the Uber® app directly from Business Trip Buddy! We'll send your current location, plus the address of any trip, airport, hotel, or rental car agency in your itinerary to the Uber app. Just click the button to the left of the item you want an Uber ride to.

NOTE: This feature is only available when accessing Business Trip Buddy from a smart phone and requires that you download the Uber app.






Clicking an Uber button will launch your Uber app if installed on your device and pass in the appropriate location data. Otherwise, you will be redirected to the app store where you can download the Uber app for your device.

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Call (Phone only)


You can place a cell phone call directly from Business Trip Buddy to any trip contact, hotel, or rental car agency in your itinerary. Just click the button to the left of the item you want to call.

NOTE: This feature is only available when accessing Business Trip Buddy from a smart phone.






When you click a call button, Business Trip Buddy launches your phone's dialer.



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Create Expense from Itinerary Detail


You can create an expense item from a flight, hotel stay, or rental car by clicking the button to the left of the item you want to expense.




Then enter your expense information and click Save when you're done.





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Add a Flight Manually


You can add a new flight by clicking either the "Add Flight" or "Add Return" button from the Flights section of the My Trip Details screen.


The "Add Flight" button will default the departure and arrival dates to the start date of your trip. The "Add Return" (return flight) button will default the airline and confirmation number from the first flight as well as the departure and arrival airports in reverse. It will also default the departure and arrival dates to the end date of your trip. Enter your remaining flight information and click Save when you're done.





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Add a Hotel Stay Manually


You can add a new hotel stay by clicking the "Add Hotel" button from the Hotel section of the My Trip Details screen.


The check in and check out dates will default to the start and end dates of your trip. Enter your remaining hotel stay information and click Save when you're done.





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Add a Rental Car Manually


You can add a new rental car by clicking the "Add Rental" button from the Rentals section of the My Trip Details screen.


The pickup and dropoff dates will default to the start and end dates of your trip. Enter your remaining car rental information and click Save when you're done.





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Add a New Expense


If your expense is related to a flight, hotel, or rental car already setup for this trip, use the button next to the desired detail row to create a pre-configured expense. Otherwise, you can add a new expense by clicking the "Add Expense" button from the Expenses section of the My Trip Details screen.


Enter your expense information as needed. You can attach a receipt or other document to the expense by clicking the "Browse" button next to "Upload File". Only one document can be attached to each expense item. Click Save when you're done.





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Expense Report by Trip


You can access your expense report for a specific trip from the My Trip Details screen. Just click the "Expense" button at the top of the screen.



All expenses for the selected trip will be displayed on-screen along with expense totals. Use the buttons along the bottom of the report to save a PDF version of the report.





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Expense Report by Date Range


You can access your expense report for a specific date range from the My Trips screen. Just click the "Expenses" button at the top of the screen.



Enter a date range and click the "Display" button. All expenses for the selected date range will be displayed on-screen along with expense totals. Use the buttons along the bottom of the report to save a PDF version of the report.





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PDF Itinerary


You can create a PDF of your trip itinerary by clicking the "PDF Itinerary" button from the My Trip Details screen.



Then you can save, print, or email your itinerary as needed.



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Share Itinerary


You can share your trip itinerary by clicking the "Share Itinerary" button from the My Trip Details screen.



Enter the email address of the person you want to share your trip with and click Send when you're done. The default subject and message is diplayed on the screen, but feel free to edit as needed before sending.



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